Privacy Policy
This Privacy Policy statement is made by Dodobird (collectively, "Dodobird", "we", "us" or "our").
Dodobird is a virtual chat assistant that helps users perform various tasks by integrating with email, cloud storage, documents, forms, and calendars. We request only the essential information needed to provide our services and complete specific transactions. We are committed to transparency about the information we gather, how we use it, and how we protect your privacy.
What Information Dodobird Collects
We collect information about you only if we need it for legitimate purposes. Dodobird will have information about you if (a) you have provided the information yourself, (b) Dodobird has automatically collected the information, or (c) Dodobird has obtained the information from a third party. Below we describe the various scenarios that fall under each of those three categories and the information collected in each one.
Information that You Provide Us
Account Signup: When you sign up for an account to access our services, we ask for information like your name, contact number, email address, and country to complete the account signup process. You'll also be required to choose a unique username and a password for accessing the created account. You may also provide us with additional information such as your photo, time zone, and language, but we don't require that information to sign up for an account.
Service Integration: To provide our virtual assistant services, we may request access to your email accounts (such as Gmail or Outlook), cloud storage services (like Google Drive, Dropbox, or OneDrive), and calendars. This access is necessary for Dodobird to perform tasks on your behalf, such as sending emails, scheduling events, managing files, and creating documents and forms.
Information that We Collect Automatically
Information from Browsers, Devices, and Servers: When you visit our website or use our app, we collect information that web browsers, mobile devices, and servers make available, such as the operating system, browser type, country, referring URL, and mobile device manufacturer information. We include these in our log files to understand more about our users and improve our services.
Information from Cookies: Our application utilizes cookies and similar technologies managed by us and our partners. These are used primarily for securing and maintaining your active session as you use our app. They play a crucial role in authentication processes and help in remembering your preferences within our app.
We respect your privacy, and you have the option to adjust your browser settings to reject non-essential cookies. Please note, however, that this might impact your user experience and functionality within the app.
Information that We Collect from Third Parties
Integrated Services: When you connect Dodobird with third-party services like Gmail, Outlook, Google Drive, Dropbox, or OneDrive, we may collect and process information from these services as necessary to provide our virtual assistant functionalities. This may include email content, calendar events, file metadata, and other relevant data.
Signups Using Federated Authentication: You can log in to Dodobird using supported federated authentication service providers such as Google or Microsoft. These services will authenticate your identity and give you the option to share certain personal information with us, such as your name and email address.
Legal Bases for Collecting and Using Information
Legal Processing Bases Applicable to Dodobird: If you are an individual from the European Economic Area (EEA), our legal basis for information collection and use depends on the personal information concerned and the context in which we collect it. Most of our information collection and processing activities are typically based on (i) contractual necessity, (ii) your consent, or (iii) our legitimate interests.
Withdrawal of Consent: Where we rely on your consent as the legal basis, you have the right to withdraw your consent at any time, but this will not affect any processing that has already taken place.
Legitimate Interests: We may process your information based on our legitimate interests to provide and improve our services, ensure the security of our systems, and comply with legal obligations.
Your Choice in Information Use
Service Integrations: You have full control over which third-party services you integrate with Dodobird. You can choose to connect or disconnect these services at any time through your account settings.
Disable Cookies: You can disable browser cookies before visiting our website. However, if you do so, you may not be able to use certain features properly.
Optional Information: You can choose not to provide optional profile information. You can also delete or change your optional profile information at any time through your account settings.
How We Use Your Information
We use the information we collect to provide, maintain, and improve our services. This includes:
Use of Google Workspace APIs
Dodobird integrates with Google Workspace APIs solely to provide our virtual assistant services. We affirm that we do not use Google Workspace APIs or any data obtained through these APIs to develop, improve, or train generalized artificial intelligence (AI) or machine learning (ML) models. Our use of Google Workspace APIs is strictly limited to facilitating the specific services requested by our users, such as managing emails, calendar events, and documents.
Chat Data Storage
All conversations between you and Dodobird are stored only in memory during your active session. Once you choose to clear the chat or end the session, all associated data is permanently deleted from memory. We do not store any chat data in intermediary places such as databases, servers, or any other storage systems. This ensures that your interactions with Dodobird remain private and are not retained beyond your active session.
Who We Share Your Information With
We do not sell any personal information. We share your information only in the ways that are described in this Privacy Policy, and only with parties who adopt appropriate confidentiality and security measures.
Third-Party Service Providers: We may need to share your personal information and aggregated or de-identified information with third-party service providers that we engage, such as cloud hosting providers or analytics services. These service providers are authorized to use your personal information only as necessary to provide these services to us.
Integrated Services: When you use Dodobird to interact with third-party services (e.g., sending emails through Gmail or creating documents in Google Drive), we may share necessary information with these services to perform the requested actions on your behalf.
Your Rights with Respect to Information We Hold About You
If you are in the European Economic Area (EEA), you have the following rights with respect to information that Dodobird holds about you. Dodobird undertakes to provide you the same rights no matter where you choose to live.
Right to Access: You have the right to access the categories of personal information that we hold about you, including the information's source, purpose and period of processing, and the persons to whom the information is shared.
Right to Rectification: You have the right to update the information we hold about you or to rectify any inaccuracies.
Right to Erasure: You have the right to request that we delete your personal information in certain circumstances, such as when it is no longer necessary for the purpose for which it was originally collected.
Right to Restriction of Processing: You may also have the right to request to restrict the use of your information in certain circumstances.
Right to Data Portability: You have the right to transfer your information to a third party in a structured, commonly used and machine-readable format, in circumstances where the information is processed with your consent or by automated means.
Right to Object: You have the right to object to the processing of your personal data in certain circumstances, including for direct marketing purposes.
Right to Complain: You have the right to complain to the appropriate supervisory authority if you have any grievance against the way we collect, use or share your information.
Retention of Information
We retain your personal information for as long as it is required for the purposes stated in this Privacy Policy. This includes maintaining your account, providing our services, and complying with legal obligations. When we no longer have a legitimate need to process your information, we will delete or anonymize it.
Information that Dodobird Processes on Your Behalf
Information Entrusted to Dodobird and Purpose: You may entrust information that you or your organization ("you") control to Dodobird in connection with the use of our services. This includes information from integrated services such as emails, calendar events, files, and documents. We process this information solely for the purpose of providing our virtual assistant services as per your instructions.
Ownership and Control of Your Data
We recognize that you own your data. We provide you complete control of your data by providing you the ability to (i) access your data, (ii) modify or delete your data, and (iii) disconnect integrated services at any time.
How We Use Your Data
We process your data when you provide us instructions through our virtual assistant interface. For example, when you ask Dodobird to send an email, schedule a meeting, or create a document, we will use the necessary information from your integrated services to perform these tasks.
Security of Your Information
At Dodobird, we take data security very seriously. We have implemented appropriate technical and organizational measures to protect your information against unauthorized access, accidental loss, or destruction. We use industry-standard encryption for data in transit and at rest. Access to your personal information is restricted to employees who need it to provide services to you.
Children's Personal Information
Our services are not directed to individuals under 16. Dodobird does not knowingly collect personal information from children who are under 16 years of age. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information. If you believe that a child under 16 years has provided personal information to us, please write to support@dodobirdchat.com with the details, and we will take the necessary steps to delete the information we hold about that child.
Changes to this Privacy Policy
We may modify this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. If we make material changes to the Policy, we will notify you by email or through a prominent notice on our website prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at support@dodobirdchat.com. We will respond to your inquiry as quickly as possible.